On this site, you will find information about OnCore, the UK OnCore Support staff, training information, and other useful info to get you started with OnCore.
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About OnCore
The OnCore Enterprise Research application is a clinical trials management system and electronic data capture application. It provides a robust functionality to support the process here at UK HealthCare Academic Medical Center and the Markey Cancer Center.
OnCore was originally developed by Forte Research Systems, now Advarra, located in Madison, WI.
The purpose of OnCore is to provide aid with day-to-day functions, create a central repository for critical research data, biospecimen management, organization for quality assurance initiatives, and general clinical research administration.
We offer high quality, reliable, and statistically sound data from our clinical trials through the coordinated efforts of our Clinical Data Managers and Data analysts. The data management team are actively involved in all stages of the clinical trials from inception to completion, to ensure output of the best quality data. This includes: Electronic Case Report Form (eCRF) design, data cleaning and validation, discrepancy management, data extraction, database locking, and protocol management through the use of Good Clinical Data Management Practices.
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Contact Us
OnCore Support Staff
Stacey Tonkel
Phone: 859-323-3541
Email: stacey.tonkel@uky.eduResponsibilities: New OnCore User Accounts, Role Permissions, Training, Correcting/Deleting Subjects from Protocols, Correcting/Deleting Calendar Visit Entries
Jennifer Land
Phone: 859-323-9964
Email: jennifer.land@uky.eduResponsibilities: IIT Calendar Builds, IIT Forms / Query Resolution, Edit/Delete SAE/Deviations/IIT Forms
Kelli Smith
Phone: 859-9968
Email: kelli.smith@uky.eduResponsibilities: IIT Calendar Builds, IIT Forms / Query Resolution, Edit/Delete SAE/Deviations/IIT Forms
Mark Stevens
Phone: 859-323-3510
Email: mark.stevens@uky.eduResponsibilities: Custom Report Builds, Accrual Reporting, DT3 / DT4 Questions
General OnCore Help Line
Phone: 859-323-7328
Email: oncore-oncology-support@uky.eduFor additional help, please contact:
CRSO Support
Email: ctms.support@uky.eduResponsibilities: Industry / Cooperate Trials Calendar Builds
PRMC Coordinator
Email: love.gill@uky.eduResponsibilities: Protocol Entry into OnCore, Revise Protocol specific information within OnCore
Regulatory
Email: mccreg@uky.eduResponsibilities: Interventional Trial IRB Reviews, Add / Remove Staff from Interventional Trials
Quality Assurance
Phone: 859-218-2995
Email: tosia.courtney@uky.eduResponsibilities: Data Safety Management, Audit/Monitoring, SAE/Deviation Content
Biospecimen Core
Phone: 859-323-3520
Email: justin.levens@uky.eduResponsibilities: Specimen Management
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New OnCore User Account Information
There are basically 4 things you will need for access to OnCore.
- Online application / Supervisory approval: Apply online.
- HIPAA certification: The following are accepted:
- myUK Course “(current year) HIPAA, Compliance and IT Security.” Visit myUK.
- CITI Training: Group 1 for Biomedical Investigators and Key Personnel. Learn more about CITI Training online.
- Completed NDA Form. Contact Stacey Tonkel for more information on completing form.
- Training (live and myUK)
- Once the request/approval/HIPAA/NDA are submitted, the Training staff will reach out to schedule a brief “in person” or Zoom training session.
- In addition, specific Role based training may be assigned in myUK Learning by the Training staff.