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Immunization Requirements for UK Students with Clinical Responsibilities

University Health Service (UHS) welcomes University of Kentucky health science college students to our clinic. These compliance requirements have been established to protect health care providers as well as their patients during clinical encounters. These requirements reflect CDC guidelines and UK HealthCare policies.

If you have a medical contraindication to one or more of the vaccine requirements, please provide UHS with documentation from your primary care provider. You will also be asked to fill out a vaccine declination form regarding your inability to be vaccinated. This form will be reviewed by the Medical Director at UHS and your program.

Deadlines for completion of compliance are set by the individual colleges.

The following are required for all students involved in clinical activities: 

  • Immunization summary record

    Important information: College of Medicine, College of Nursing and College of Health Sciences use a tracking program called Castle Branch to track immunization and TB testing requirements. If you are a student  in one of these programs, you need to submit your immunization records and TB testing documentation directly to Castle Branch. These records do NOT need to be submitted to University Health Service.    

    College of Dentistry, College of Public Health and College of Pharmacy students are required to submit all immunizations and TB testing to University Health Service for entry/review into our Immunization Compliance Manager (ICM). Once the nurse enters the information, you will access the online Student Health Patient portal to print the Immunization Summary and submit to your respective college. 

    Regardless how immunizations/TB testing is tracked for each program,  if you need immunizations/titers/TB testing, we are happy to provide this service for you.  

    Important:  The steps below only have to be completed by College of Dentistry, College of Public Health,  and College of Pharmacy. 

    Step 1: Once you have all your immunization documents, log into the student portal and complete the Health Science Compliance Information form (follow directions below in Step 2). This form is a tool created to assist you with identifying your status in the compliance process. It also notifies staff to begin entering your immunizations in Immunization Compliance Manager (ICM).

    Step 2: Upload your vaccine/TB records into the student portal.

    Step 3: Wait patiently for the nurse to review your records (may take up to 2 weeks).  

    Step 4: After 1 to 2 weekslogin to the student portal and click on "Immunizations" then "Print." This will give you an Immunization Summary Printout. If the status says "compliant, verified" then you are ready to print and submit to your college. If the status says "non-compliant", then you are missing one or more requirements which will be listed below your immunizations.   

    Step 5: If you have questions or problems, please send a message from the student health patient portal by clicking on the message tab, then selecting "PIN Nurse" (phone information nurse) from the drop down menu.   

  • Tuberculosis screening

    New health science college students are required to complete an initial two-step TB skin test or equivalent blood test known as an IGRA.   If you have had a TB test within the last year, please bring a copy of the results with you to your appointment.  (Note: College of Medicine and College of Nursing first year students are required to obtain an IGRA blood test rather than a two-step TB skin test).  

    Upperclassmen must complete a TB skin test or IGRA test on an annual basis.

    Documentation of a negative Mantoux TB skin test is accepted from other institutions and must include (1) date given, (2) date read, (3) reading in millimeters, (4) name of facility and credentials of person administering and reading test. If known history of positive TB test or IGRA test, documentation must include date of reading in millimeters and chest X-ray. If these records are unavailable, UHS requires a two-step TB skin test or equivalent IGRA. Students with a positive PPD will participate in annual TB screening by answering a TB questionnaire. 

  • MMR

    Proof of immunity to rubella, rubeola and mumps is required. One of the following may be used as documentation:

    • Documentation of two MMR vaccines with the first dose at 12 months of age or older.
    • Documentation of rubella, rubeola and mumps disease diagnosed by a healthcare professional.
    • Documentation of protective rubeola, rubella and mumps titers. 
  • Hepatitis B

    A series of three injections at recommended intervals. Documentation of a protective Hepatitis B surface antibody titer is recommended, but not required.  Please note:  a hepatitis B antibody titer alone is NOT sufficient for compliance.  You must complete the series of three injections. 

  • Varicella

    Proof of immunity to varicella by one of the following:

    • Positive antibody titer.
    • Documentation of two varicella vaccines with the first dose at 12 months of age or older.
    • Documented of varicella or shingles disease diagnosed by a healthcare professional. 
      • Please NOTE: An X on your immunization record is NOT sufficient evidence of having had the disease. 
  • TDAP (Tetanus, Diphtheria, Acellular Pertussis)

    Documentation of one dose of Tdap vaccine as an adult. An adult dose is considered to be age 11 or older at the time the vaccine was given.  
    Note: Td (tetanus/diphtheria) vaccine is NOT the same as a Tdap.

  • Seasonal influenza

    One dose of the seasonal influenza vaccine is required if a student is present in a UK HealthCare facility at least one day during designated influenza season (October 1 – March 31 each year).