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Employee Compliance & Immunizations

All employees who have contact with patients must meet the requirements for each of these four protocols: 

  • TB
  • Hepatitis B
  • Varicella
  • MMR

Some employees will need to retrieve and submit immunization records from previous providers. These tips might help you locate old immunization records.

Non-patient-care employees have protocol requirements that are determined by their departments:

  • Employee Health Report

    Each month University Health Service sends out an Employee Health Report for department heads and supervisors that details the compliance status of your employees for each protocol.

    The reports include a status column with the following codes:

    • Compliant: The employee is in compliance with the protocol indicated. No action is required.
    • Not Compliant: The employee is past due for the protocol indicated and not in compliance with current UK HealthCare Employee Health Policy. The employee’s work status is at the discretion of his/her supervisor.
    • Compliance in Progress: The employee is in the process of completing the protocol indicated, but must return to Employee Health within two weeks of the date indicated in the date due column to remain in compliance.
  • When & How to Contact the Employee Health Coordinator

    We are continually looking for ways to help you ensure that your employees are in compliance with federal, state, and local guidelines and requirements pertaining to the Employee Health Program. University Health Service values your feedback.

    Email Leslie Ehrmantraut or call 859-323-5823, Ext. 83254.

    Please contact the UHS Employee Health Coordinator if:

    • Your employees are not being tracked for appropriate protocols.
    • You have employees who should be participating but are not on the report.
    • You need to remove employees who have transferred to another department or have left the university.
    • You have any questions about the reports or the compliance status of your employees.
    • Your department’s contact person changes. We need the new contact information so you will continue to receive the monthly report.