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Corporate Communications Project Request

To place a project request, please complete a project request form following these guidelines:

Submission guidelines

The following guidelines will assist us in creating a more successful communications project for you. Please feel free to ask questions regarding the creation and production of your project.


When providing copy for a project, please submit typed and spell-checked documents, electronically if possible. Microsoft Word is the best format for text submissions. If you require copy writing services, please note this on your request form.

Maximum word counts

  • Posters and Flyers: 50 words

  • In the Loop graphics: 5 words for small
  • Top Story graphics, 10 words for larger graphics
  • Digital Screens: 20 words

Photos and graphics

Images for print publication should have resolutions of 300 dpi, preferably in TIF, JPG, or EPS format. BMP images or images embedded in Word files (or other programs) cannot be used in print production.

Images to be used online or in electronic publications must be 72 dpi or above. Common online image formats include JPG, GIF, and PNG. If you aren’t sure of your images’ resolutions, please let us know when submitting your project.

Timelines and deadlines

So that we can serve you with the highest level of quality and efficiency, please allow ample time for the creation, approvals, and production of your project. Sample timeline estimates include:

Photography requests: 2 weeks notice before event

  • E-mail communications: 3-4 weeks
  • Flyer/poster/invitation/program/postcard: 3-4 weeks
  • Multi-page brochure/booklet/newsletter: 4-6 weeks
  • Project involving multiple pieces: discuss with Corporate Communications staff
  • ASAP/rush projects will be evaluated by the Corporate Communications staff

Acquiring print estimates from vendors may take several days. Print vendors require 10 business days to complete most projects. More complicated designs, long text, extensive research or large quantities may require additional time. Production time for specialty/promotional items varies. It is best to request these items well in advance of needed date.

Be sure to request any postal or email address lists before your project is scheduled to be completed.

Electronic projects (email, PowerPoint presentations, videos, web site development, video production) vary widely in the amount of development and production time required. Please submit these projects well in advance of delivery/due date. If at all possible, we will honor your requested completion date.